GeminiOne™ Secretarial Services (“GeminiOne™ ”) is committed to protecting and respecting your privacy.

This policy (together with our website terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how GeminiOne™ will treat your personal data.

For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is GeminiOne™ with its trading office at Unit 10, The Chamber, Business Competitiveness Centre, Kimpton Road, Luton, Bedfordshire, LU2 0SX.

Our nominated representative for the purpose of the Act is Eunice Tawney.

1. INFORMATION GEMINIONE™ MAY COLLECT FROM YOU

GeminiOne™ may collect and process the following data about you:

• Information that you provide by filling in forms on our Website www.geminione.co.uk (“Website”). This includes information provided when requesting further information or advice from us, at the time of registering to use our Website, subscribing to our service, posting material or requesting further services. GeminiOne™ may also ask you for information when you report a problem with our Website.
• If you contact us, GeminiOne™ may keep a record of that correspondence.
• Details of transactions you carry out through our Website and of the fulfilment of your orders.
• Details of your visits to our Website and the resources that you access.

2. IP ADDRESSES AND COOKIES

GeminiOne™ may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about GeminiOne’s users' browsing actions and patterns, and does not identify any individual.

For the same reason, GeminiOne™ may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our Website and to deliver a better and more personalised service. They enable us:

• To estimate our audience size and usage pattern.
• To store information about your preferences, and so allow us to customise our Website according to your individual interests.
• To speed up your searches.
• To recognise you when you return to our Website.

You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our Website.

Please note that our advertisers may also use cookies, over which we have no control.

3. WHERE GEMINIONE™ STORES YOUR PERSONAL DATA

The data that GeminiOne™ collects from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the processing of your enquiry, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. GeminiOne™ will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where GeminiOne™ have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. GeminiOne™ asks you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although GeminiOne™ will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once GeminiOne™ has received your information, we will use strict procedures and security features to try to prevent unauthorised access.

4. USES MADE OF THE INFORMATION

GeminiOne™ uses information held about you in the following ways:

• To ensure that content from our Website is presented in the most effective manner for you and for your computer.
• To provide you with information, products or services that you request from us
• To carry out our obligations arising from any contracts entered into between you and us.
• To notify you about changes to our service.

By submitting your information you consent to the use of that information as set out in this Privacy Policy.

GeminiOne™ may also use your data, or permit selected third parties to use your data, to provide you with information about services which may be of interest to you and we or they may contact you about these by post or telephone.

If you are an existing client, GeminiOne™ will only contact you by electronic means (e-mail or SMS) with information about services similar to those which were the subject of a previous sale to you.

If you are a new client, and where GeminiOne™ permits selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this.

If you do want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which GeminiOne™ collects your data (the contact us form).

GeminiOne™ does not disclose information about identifiable individuals to our advertisers, but we may provide them with aggregate information about our users (for example, we may inform them that 500 men aged under 30 have clicked on their advertisement on any given day). We may also use such aggregate information to help advertisers reach the kind of audience they want to target (for example, women in SW1). We may make use of the personal data we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience.

5. DISCLOSURE OF YOUR INFORMATION

GeminiOne™ may disclose your personal information to third parties:

• In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
• If GeminiOne™ or substantially all of its assets are acquired by a third party, in which case personal data held by it about its clients will be one of the transferred assets.
• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use, terms and conditions of supply of services and other agreements; or to protect the rights, property, or safety of GeminiOne™ , our clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

6. YOUR RIGHTS
You have the right to ask us not to process your personal data for marketing purposes. GeminiOne™ will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at Unit 10 the Chamber, Business Competitiveness Centre, Kimpton Road, Luton, Bedfordshire, LU2 0SX or info@geminione.co.uk.

Our Website may, from time to time, contain links to and from the Websites of our partner networks, advertisers and affiliates. If you follow a link to any of these Websites, please note that these Websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these Websites.

7. ACCESS TO INFORMATION
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

8. CHANGES TO OUR PRIVACY POLICY
Any changes GeminiOne™ may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

9. CONTACT
Your questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Unit 10, The Chamber, Business Competitiveness Centre, Kimpton Road, Luton, Bedfordshire, LU2 0SX or info@geminione.co.uk.